Stop Doing Manually What Software Should Handle
Six features that work together — so renewals, access control, and receipts happen without you lifting a finger.
Members Get Reminded. You Stop Chasing.
Every month you WhatsApp 50–200 members asking for fees. GymSetu sends automatic reminders at the right time — in Hindi-friendly format — so renewals happen before expiry, not after.
- ✓7-day reminder — member has time to arrange payment
- ✓3-day reminder — creates urgency before the deadline
- ✓1-day alert — last chance before biometric block
- ✓Expiry notification on the day membership ends
- ✓Renewal confirmation — automatic thank-you after payment
- ✓Birthday wishes — keeps members feeling valued
Fee Expired? Door Locks. Paid? Door Opens.
Your ZKTeco device finally talks to your member list. When a subscription expires, access blocks at midnight. The moment payment is recorded, access restores — no manual updates, no arguments at the door.
- ✓Automatic block at midnight on expiry date
- ✓Instant restore within seconds of payment recorded
- ✓ZKTeco integration via your gym's WiFi network
- ✓Manual block/restore from dashboard anytime
- ✓WhatsApp notification sent on block and restore
- ✓Full log of every access event per member
Open Your Phone. See Your Whole Gym.
How many members are active? Who's expiring this week? How much did you collect this month? One screen, updated live — check from home, from the counter, or while travelling.
- ✓Live count of active, expiring, and expired members
- ✓Monthly revenue chart with 6-month history
- ✓Members expiring in 7 days — one-click reminder
- ✓Late payment tracker with amount due
- ✓New member growth chart
- ✓Export reports to PDF or Excel
Photo of Your Register. Members Imported.
Still on Excel or an old gym app? Take a photo of your member list — or screenshot your old software. AI reads names, phone numbers, and expiry dates. Preview, fix any errors, confirm. Done.
- ✓Upload any screenshot or photo of member data
- ✓AI reads names, phones, dates, plans automatically
- ✓Preview and validate before confirming import
- ✓Invalid entries highlighted for easy correction
- ✓Works with any old gym software or paper register
- ✓Import hundreds of members in minutes, not days
Record Payment. Receipt on WhatsApp. Done.
Member pays cash or UPI at the counter. You record it in 10 seconds. Branded PDF receipt goes to their WhatsApp instantly. No more scribbling on paper or sending payment screenshots.
- ✓Record cash, UPI, and card payments
- ✓Auto-generate branded PDF receipts with your gym logo
- ✓Send receipt via WhatsApp in one click
- ✓Track partial payments and outstanding dues
- ✓Monthly and yearly revenue reports
- ✓Export payment history to Excel
Your Receptionist Can't Delete Members Anymore
Give each team member exactly the access they need. Owner sees everything. Manager handles members and payments. Receptionist only adds members and records fees. Every action logged with timestamp.
- ✓Owner — full access to everything
- ✓Manager — members, payments, reminders
- ✓Receptionist — add members and record payments only
- ✓Separate login for each staff member
- ✓Full audit log — who changed what, when
- ✓Revoke access instantly when staff leaves
See All Six Features on Your Gym
15-minute WhatsApp demo. We use your member count and show exactly how each feature works for your setup.